Outlook 2016 Free Download: What You Need to Know
Outlook 2016 is a popular desktop email program used by corporations and individuals alike. It's a powerful system, capable of managing many different email accounts, calendars, contact lists, and task lists. But how can you get Outlook 2016 for free? And what are the benefits and drawbacks of using it? In this article, we'll answer these questions and more. We'll also show you how to download, install, use, and optimize Outlook 2016 for your needs.
What is Outlook 2016?
Outlook 2016 is a part of the Microsoft Office suite, which also includes Word, Excel, PowerPoint, and other applications. Outlook 2016 is the latest version of Outlook, released in September 2015. It has all the functionality and features you're used to, plus some new features, such as:
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Easily attach recently used documents to your emails.
Use groups to communicate and collaborate with team members.
Move low priority messages out of your inbox using clutter.
Features of Outlook 2016
Outlook 2016 has many features that make it a versatile and efficient email client. Some of the main features are:
Feature
Description
You can send and receive mail from both business and personal email accounts, add attachments, format your messages, use spellcheck, create email signatures, and filter junk mail.
Calendar
You can schedule meetings and appointments, share your calendar with others, view multiple calendars side by side, and sync your calendar with other devices.
Contacts
You can store information about all of your contacts, such as name, email address, phone number, company, etc. You can also create contact groups, search for contacts, and import or export contacts.
Tasks
You can create and manage tasks, set due dates and reminders, assign tasks to others, track progress, and mark tasks as completed.
Notes
You can create and organize notes, add images or audio to your notes, sync your notes with other devices, and share your notes with others.
Groups
You can create groups to communicate and collaborate with team members. You can share files, calendars, conversations, and notes within a group.
Clutter
You can use clutter to move low priority messages out of your inbox. Clutter learns from your behavior and preferences to filter out the messages you're likely to ignore.
Focused Inbox
You can use focused inbox to separate your inbox into two tabs: Focused and Other. Focused inbox shows you the most important messages first, while Other shows you the rest. You can switch between the tabs at any time.
System requirements for Outlook 2016
To run Outlook 2016 on your computer or tablet, you need to meet the following system requirements: - Operating system: Windows 10, Windows 8.1, Windows 8, or Windows 7 Service Pack 1 - Processor: 1 GHz or faster x86-bit or x64-bit processor with SSE2 instruction set - Memory: 2 GB RAM - Hard disk: 3 GB available disk space - Display: 1280 x 800 screen resolution - Graphics: Graphics hardware acceleration requires a DirectX 10 graphics card - Internet connection: Required for email and online features If you have a Mac, you can use Outlook 2016 for Mac, which has similar features and requirements. How to download Outlook 2016 for free?
There are several ways to download Outlook 2016 for free, depending on your situation and preference. Here are some of the most common methods:
Download from Microsoft website
The easiest and safest way to download Outlook 2016 for free is from the official Microsoft website. You can do this if you have a valid product key or a subscription to Office 365. Here are the steps to follow:
Go to and sign in with your Microsoft account.
Enter your product key or select your Office 365 plan.
Select your language and region.
Click on Install to download the setup file.
Run the setup file and follow the instructions to complete the installation.
Note that this method will download the entire Office suite, not just Outlook. If you only want Outlook, you can customize your installation and deselect the other applications.
Download from third-party websites
Another way to download Outlook 2016 for free is from third-party websites that offer free software downloads. However, this method is not recommended, as it may expose your computer to viruses, malware, or other risks. Some of these websites may also provide outdated or cracked versions of Outlook, which may not work properly or may violate Microsoft's terms of service. Therefore, use this method at your own risk and discretion. Here are some examples of third-party websites that offer Outlook 2016 for free:
To download Outlook 2016 from these websites, you need to follow these general steps:
Go to the website and find the download link for Outlook 2016.
Click on the download link and save the file to your computer.
Run the file and follow the instructions to complete the installation.
Note that some of these websites may require you to create an account, fill out a survey, or complete an offer before downloading. Some of them may also bundle other software or ads with the download, which you may need to decline or uninstall later.
Download using offline installer
A third way to download Outlook 2016 for free is using an offline installer. An offline installer is a standalone file that contains all the necessary components for installing Outlook without an internet connection. You can use this method if you have a slow or unreliable internet connection, or if you want to install Outlook on multiple computers without downloading it each time. Here are the steps to follow:
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Go to and click on Download.
Select the version of Outlook 2016 that matches your system architecture (32-bit or 64-bit) and click on Next.
Save the file to your computer or a removable drive.
Run the file and follow the instructions to complete the installation.
Note that this method will also download the entire Office suite, not just Outlook. If you only want Outlook, you can customize your installation and deselect the other applications.
How to install Outlook 2016?
Once you have downloaded Outlook 2016 for free using one of the methods above, you need to install it on your computer or tablet. The installation process may vary slightly depending on the method you used, but here are some general steps to follow:
Install from Microsoft website
If you downloaded Outlook 2016 from the Microsoft website, you can install it by following these steps:
Run the setup file that you downloaded and sign in with your Microsoft account.
Accept the license agreement and click on Continue.
Select the installation type: either Quick or Custom. Quick will install Outlook with the default settings, while Custom will let you choose the applications and features you want to install.
Click on Install and wait for the installation to complete.
Click on Close and launch Outlook 2016 from the Start menu or the desktop shortcut.
Install from third-party websites
If you downloaded Outlook 2016 from a third-party website, you can install it by following these steps:
Run the file that you downloaded and follow the instructions on the screen. You may need to enter a product key or a serial number, which should be provided by the website.
Accept the license agreement and click on Next.
Select the installation type: either Typical or Custom. Typical will install Outlook with the default settings, while Custom will let you choose the components and features you want to install.
Click on Install and wait for the installation to complete.
Click on Finish and launch Outlook 2016 from the Start menu or the desktop shortcut.
Install using offline installer
If you downloaded Outlook 2016 using an offline installer, you can install it by following these steps:
Run the file that you downloaded or copied to your computer or a removable drive.
Sign in with your Microsoft account if prompted.
Select the installation type: either Recommended or Custom. Recommended will install Outlook with the default settings, while Custom will let you choose the applications and features you want to install.
Click on Install and wait for the installation to complete.
Click on Close and launch Outlook 2016 from the Start menu or the desktop shortcut.
How to use Outlook 2016?
After installing Outlook 2016, you can start using it to manage your email, calendar, contacts, tasks, notes, groups, and clutter. Here are some of the basic steps to get started:
Set up your email account
To use Outlook 2016, you need to set up your email account. You can do this by following these steps:
Launch Outlook 2016 and click on File > Add Account.
Select your email service provider (such as Gmail, Yahoo, Hotmail, etc.) or click on Manual setup or additional server types if your provider is not listed.
Enter your name, email address, password, and other details as required by your provider. You may need to check your provider's website for specific settings and instructions.
Click on Next and wait for Outlook to test your account settings. If everything is OK, click on Finish. If there are any errors, click on Back and correct them.
Your email account is now added to Outlook 2016. You can repeat this process to add more accounts if you want.
Send and receive emails
To send and receive emails using Outlook 2016, you can do this by following these steps:
To send an email, click on New Email in the Home tab. A new window will open where you can compose your message.
To add recipients, type their email addresses in the To, Cc, or Bcc fields. You can also click on To, Cc, or Bcc buttons to select contacts from your address book.
To add a subject, type it in the Subject field.
To add an attachment, click on Attach File in the Message tab and browse for the file you want to attach. You can also drag and drop files from your computer or other sources into the message window.
To format your message, use the tools in the Format Text tab. You can change the font, size, color, alignment, style, etc. of your text. You can also insert pictures, tables, links, symbols, etc. using the Insert tab.
To check your spelling and grammar, click on Spelling & Grammar in the Review tab. You can also use the AutoCorrect and Thesaurus features to improve your writing.
To send your message, click on Send in the Message tab. Your message will be sent to your recipients and a copy will be saved in your Sent Items folder.
To receive an email, click on Send /Receive All in the Send/Receive tab. Outlook will check for new messages from your email accounts and download them to your Inbox folder.
To read an email, click on it in your Inbox folder. The message will open in the reading pane, where you can see the sender, recipients, subject, date, and body of the message.
To reply to an email, click on Reply, Reply All, or Forward in the Home tab. A new window will open where you can compose your response or forward the message to someone else.
To delete an email, click on Delete in the Home tab. The message will be moved to your Deleted Items folder.
To organize your emails, you can use folders, categories, flags, rules, and search tools in the Home tab. You can also sort and filter your emails by various criteria in the View tab.
Manage your calendar and contacts
To manage your calendar and contacts using Outlook 2016, you can do this by following these steps:
To switch to the calendar view, click on Calendar in the Navigation pane. You can also use the Ctrl+2 keyboard shortcut.
To create a new appointment or meeting, click on New Appointment or New Meeting in the Home tab. A new window will open where you can enter the details of your event.
To add attendees to a meeting, click on Invite Attendees in the Meeting tab. You can type their email addresses or select them from your address book.
To change the view of your calendar, use the tools in the Arrange and Layout groups in the Home tab. You can choose from different time scales, layouts, and color schemes.
To share your calendar with others, click on Share Calendar in the Home tab. You can choose who to share with and what level of access they have.
To switch to the contacts view, click on People in the Navigation pane. You can also use the Ctrl+3 keyboard shortcut.
To create a new contact, click on New Contact in the Home tab. A new window will open where you can enter the information of your contact.
To edit or delete a contact, right-click on it in your contact list and select Edit Contact or Delete Contact.
To create a contact group, click on New Contact Group in the Home tab. A new window will open where you can name your group and add members to it.
To search for a contact, use the Search People box in the Home tab. You can type any part of their name, email address, phone number, etc.
Use groups and clutter
To use groups and clutter features in Outlook 2016, you can do this by following these steps:
To create a group, click on New Group in the Home tab. A new window will open where you can name your group and add members to it.
To join a group, click on Browse Groups in the Home tab. You can see all the available groups and request to join them.
To access a group, click on it in the Groups section of the Navigation pane. You can see all the shared files, calendars, conversations, and notes within the group.
To leave a group, right-click on it in the Groups section of the Navigation pane and select Leave Group.
To enable clutter, click on File > Options > Mail > Clutter. Check the box that says Separate items identified as clutter and click on OK.
To disable clutter, uncheck the box that says Separate items identified as clutter and click on OK.
To move messages to or from clutter, right-click on them and select Move to Clutter or Move to Inbox.
How to optimize Outlook 2016?
Outlook 2016 is a powerful email client that can help you manage your communication and productivity. However, it can also become slow or unstable if not optimized properly. Here are some tips and tricks to optimize Outlook 2016 for better performance and user experience:
Tips and tricks for Outlook 2016
Keep your inbox clean by deleting or archiving old or unwanted messages. You can also use rules to automatically move or delete messages based on certain criteria.
Reduce the size of your Outlook data file by compacting it regularly. You can do this by clicking on File > Info > Cleanup Tools > Compact Now.
Update Outlook 2016 regularly to get the latest security patches and bug fixes. You can do this by clicking on File > Account > Update Options > Update Now.
Use keyboard shortcuts to perform common tasks faster and easier. You can find a list of keyboard shortcuts for Outlook 2016 .
Customize Outlook 2016 to suit your preferences and needs. You can change the theme, font, layout, options, and more by clicking on File > Options.
Use add-ins to enhance the functionality and features of Outlook 2016. You can find and install add-ins from the Store or from other sources by clicking on File > Manage Add-ins.
Troubleshooting common issues with Outlook 2016
Sometimes, Outlook 2016 may encounter some problems or errors that prevent it from working properly. Here are some of the common issues and how to fix them:
If Outlook 2016 is not opening or crashing, you can try to start it in safe mode by holding the Ctrl key while clicking on the Outlook icon. This will disable any add-ins or extensions that may be causing the problem. You can then try to disable or uninstall the problematic add-ins or extensions from the Options menu.
If Outlook 2016 is not sending or receiving emails, you can try to check your account settings and make sure they are correct. You can also try to repair your account by clicking on File > Account Settings > Repair.
If Outlook 2016 is not syncing with your email server or other devices, you can try to update the folder list by clicking on Send/Receive > Update Folder List. You can also try to clear the offline items by right-clicking on the folder and selecting Clear Offline Items.
If Outlook 2016 is running slow or freezing, you can try to reduce the number of items in your folders by deleting or archiving them. You can also try to disable any unnecessary add-ins or extensions from the Options menu.
Conclusion
Outlook 2016 is a powerful and versatile email client that can help you manage your communication and productivity. You can download Outlook 2016 for free using various methods, such as from the Microsoft website, from third-party websites, or using an offline installer. You can also install, use, and optimize Outlook 2016 for your needs by following the steps and tips we have provided in this article. We hope you found this article helpful and informative. If you have any questions or feedback, please feel free to leave a comment below.
FAQs
Here are some of the frequently asked questions about Outlook 2016 free download:
Q: Is Outlook 2016 free?
A: Outlook 2016 is not free as a standalone product, but it is included in some Office 365 plans that offer a free trial or a monthly subscription. You can also download Outlook 2016 for free using some of the methods we have discussed in this article, but they may not be legal or safe.
Q: How do I update Outlook 2016?
A: You can update Outlook 2016 by clicking on File > Account > Update Options > Update Now. This will download and install the latest updates for Outlook and other Office applications.
Q: How do I uninstall Outlook 2016?
A: You can uninstall Outlook 2016 by going to Control Panel > Programs > Programs and Features > Microsoft Office 2016 > Change > Add or Remove Features > Continue. Then, select Microsoft Outlook and click on Not Available. Click on Continue and wait for the uninstallation to complete.
Q: How do I backup Outlook 2016?
A: You can backup Outlook 2016 by exporting your data to a PST file. To do this, click on File > Open & Export > Import/Export > Export to a file > Next > Outlook Data File (.pst) > Next. Then, select the folders you want to backup and click on Next. Choose a location and a name for your backup file and click on Finish.
Q: How do I restore Outlook 2016?
A: You can restore Outlook 2016 by importing your data from a PST file. To do this, click on File > Open & Export > Import/Export > Import from another program or file > Next > Outlook Data File (.pst) > Next. Then, browse for your backup file and click on Next. Choose how you want to handle duplicates and click on Next. Select the folders you want to restore and click on Finish.
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